Every tool tracked. Every checkout logged.
An asset tracking system for any business that owns equipment its staff use. Construction tools, restaurant kitchen gear, healthcare devices, lab instruments, fleet vehicles, AV equipment, IT hardware, retail fixtures. Tag with QR, check out by staff, enforce required certifications, and produce the audit trail your insurer or auditor will ask for.
QR tags · Cert-gated checkout · Multi-site · Audit-ready
An asset register your insurer will actually accept.
Most businesses track tools and equipment in a spreadsheet that stops being accurate the day after it is created. NOWAITN Assets is a live register — every checkout scanned, every return scanned, every move attested by name — so the location and condition of every asset is current, and the audit trail is real.
QR-tag any asset, scan any handoff
Print a QR tag for each asset (a power tool, a vehicle, a microscope, a pallet jack, a laptop). Staff scan with their phone to check out, return, or log a transfer between sites. No barcode scanner hardware required, no manual data entry, no end-of-month reconciliation.
Certification-gated checkout
Require a current certification to check out specific assets — forklift cert for forklifts, PPE training for hazmat gear, controlled-substance access for narcotics, defensive-driving for fleet vehicles. NOWAITN Certifications enforces it at the scan; the asset refuses to leave the rack without proof.
Audit trail your insurer accepts
Every movement attested by named staff with timestamp, condition notes, and photos when needed. Sufficient for fixed-asset register, OSHA equipment-control records, insurance claims on damaged or lost gear, and lender requirements on financed equipment.
Assets, answered.
Anything that owns equipment its staff use. Construction firms track tools, vehicles, and trailers across job sites; restaurants track kitchen equipment and small wares across locations; healthcare practices track infusion pumps, ECG carts, and controlled-substance lockers; labs track instruments and calibrated equipment; field-service firms track vehicles and service tools per technician; manufacturing tracks fixtures, gauges, and dies; education tracks AV equipment, lab gear, and athletic equipment; IT tracks laptops, monitors, and peripherals across employees. The same asset engine runs all of them.
Spreadsheets stop being accurate the day after creation. Barcode-only systems require dedicated hardware and a reconciliation workflow. Full CMMS like Hippo or Limble are great for facilities maintenance but heavy for tool and gear tracking. NOWAITN Assets is purpose-built for live custody of equipment — phone-scan workflow, certification-gated checkout, integrated with the rest of your platform (HCM staff, Certifications, jobs, sites).
Each asset can declare which certifications are required to check it out. When a staff member scans the QR to check out, NOWAITN Certifications confirms they hold all required credentials currently valid. If not, the checkout is refused with the missing cert named — and the staff member can request the training or escalate.
Yes. Recurring service intervals per asset (mileage, hours, calendar) trigger maintenance tasks that route to the right technician. Service history stays in the asset record alongside custody.
Yes to all. Each site can run its own asset register; org admins see the full register across all sites, including in-transit assets between locations. The free tier covers basic asset tracking for a single location — see nowaitn.com/pricing for the paid plans.
From the Knowledge Base
Guides and resources to help you get started.